How AQHA Is Governed
AQHA members can change the course of the Association.
By Camille Graupman, AQHA publications intern | January 31, 2016
In just a matter of weeks, the South Point Hotel and Casino in Las Vegas will host the 2016 AQHA Convention March 11-14. While this is an exciting weekend filled with everything from year-end awards to Hall of Fame inductions, it's also a time for Association-related business discussions.
Convention is a chance for members to get involved with the organization. AQHA is truly a member-run organization, and the convention is the perfect place to see that testament played out.
Have you ever wondered how AQHA is governed and how the convention works? We pulled a story from the archives of The American Quarter Horse Journal to give some insight. This story by Larri Jo Starkey originally appeared in the December 2012 Journal.
How AQHA Is Governed
Don Clark had an idea.
“I was raised around the western horse,” the lifelong horseman says. “I thoroughly enjoyed him, and I made two AQHA Champions and several Register of Merit horses.”
But Don, who has been an AQHA judge and director before elevating to director emeritus, wasn’t seeing good ranch horses recognized in AQHA competition, and an idea persisted in his mind.
“I kept thinking, ‘We’ve got to have a place for these ranch horses,’” he says.
So he made a phone call to then-AQHA Executive Vice President Don Treadway Jr.
“I called him and said, ‘I’ve got an idea,’ ” Don Clark says. “I’d like to do a ranch pleasure class at regular shows. And everything went quiet. I said, ‘Dumb idea?’ And he said, ‘No, no, put it on paper and get your thoughts to me.’ ”
So Don hand-wrote a long letter and sent it to Don Treadway in a big manila envelope.
“I’ll never say never in response to someone’s request for a rule change unless it’s illegal,” Don Treadway says, picking up the story. “Sometimes, some ideas are ahead of their time. (Don) didn’t have rules or anything like that (for his proposed class). His suggestion was submitted to the show committee where it was studied for a year. Don kept insisting that it was something that needed to happen.
“It took about three years, but we finally got ranch pleasure as a class in 2012. It’s one of the most popular new classes we’ve ever introduced.”
The class isn’t exactly as Don Clark envisioned it - he had asked for the class to be worked on the rail - but he’s still thrilled with the response to it and the nice working-type horses he has seen shown in the class.
“I think it’s a wonderful class,” he says. “They changed it from what I wanted, and it’s fine because it still shows the versatility of a good-minded horse that has some handle to him.
“I’m a poor traveler - I’ve had back problems and two new knees - but I have it in my mind to come to the World Show to see ranch pleasure.”
Want to have your voice heard at this year's AQHA convention? Register online today to find out how you can get involved!
Changing the Rules
Well, that’s great for Don Clark, who knows Don Treadway. But can someone who doesn’t have an "in" make a difference?
“Every AQHA rule and every class came from a member,” Don Treadway points out. “I’d say 95 percent of the AQHA Handbook of Rules & Regulations has come from members and from committees made up of members.”
AQHA has a procedure in place for any member who has a good idea like Don Clark’s, and it starts with finding the rule-change proposal form on AQHA's website. Fill in the form and submit it by December 31 of any year to get it on the next year's AQHA convention agenda.
Let’s say that you want to make a rule that all exhibitors in western classes must wear white shirts.
“You’d submit that as a rule change,” Don explains. “We have a rule that specifies that exhibitors must wear collared, long-sleeve shirts. To amend that rule so it says, ‘white,’ you’d go to the website, get the form and say that you’d like to amend Rule 445 (a). Submit it by December 31, and I assure you it will be sent to the appropriate subcommittee.”
For example, an attire rule would go to the general subcommittee of the AQHA Show and Professional Horseman’s Committee.
AQHA committee members get notebooks full of proposals to consider, minus the frivolous ones, such as discarding shows.
“The staff in Amarillo combines similar-sounding rules or at least groups them together,” Don says. “The show and Professional Horsemen’s committee receives nearly 200 suggested rule changes every year. We group those by category, and there are seven subcommittees of the show committee.”
Suggested rule changes go to the subcommittee that handles that discipline or class.
“So if someone wants to change a particular rule regarding western pleasure, and another person wants to change it differently, and a third person has yet another idea, all those would go together,” Don says. “The subcommittee would consider each one independently, and then it’s up to the committee to either take a little of each one, deny all three of them, pick one the committee members like or take no action.”
Many committees offer three to five minutes for AQHA members to make their case or offer support of any agenda items.
“Traditionally, we ask the committee chairmen to see if there are others in the room who’d like to speak about a particular suggestion,” Don says. “After two or three are saying the same thing, we normally ask for a show of hands to see who else feels the same way. That gives the committee a good idea of how many people are in favor of an idea.”
It’s not necessary to attend convention if you submit a rule change, Don says, but letters of support are important.
“Rather than having many people submit the same rule change, other AQHA members can send a letter saying they support your recommendation,” he says. “A lot of people can’t attend convention, but they feel passionately about rules and procedures, so if they’d like to submit a letter, that’s fine, and the letters will be given to the committee that will be handling that particular rule.”
Speaking on behalf of a particular rule change is not terrifying, says Carol Whittaker, an AQHA director from Arizona, who has submitted several rule-change suggestions.
“I went as a member, before I was a director,” Carol says, and the experience was positive.
After each AQHA committee meets and votes on which ideas to advance, the chairman of the committee reads its report at the general membership meeting, the Monday of convention, Don says.
“The membership in attendance votes yay or nay on the committee reports,” Don says. “The recommendation simply states that they’re voting that the board of directors consider the committee report, and then the report goes into the board meeting immediately following the general membership meeting.”
The board of directors votes on whether to forward the reports to the AQHA Executive Committee. Members can log into AQHA Member Services to find their directors and contact them.
“There are only two exceptions to that,” Don adds. “The Executive Committee cannot change any bylaws, so if it’s a bylaw change and the board votes on it, yes or no, that’s where it stops. It can’t go to the Executive Committee for further action. The same holds for rules of registration. The Executive Committee cannot change rules of registration, so the board of directors has the final say.”
Getting geared up for show season? What better way to prepare than attending the 2016 AQHA Convention in Las Vegas? A fun and informative weekend is sure to be the perfect precursor for successful show season.
The Executive Committee
Let’s assume that our imaginary white shirt rule has made it through the board of directors. (Log in to AQHA Member Services to find a list of directors.) Next it goes to the AQHA Executive Committee at its quarterly meeting in April.
“The Executive Committee looks at all the recommendations with the exception of bylaws or rules of registration,” Don says. “Something that might have sounded like a great idea at the board meeting or through the committee process might not be a good idea when we look at budgets and there’s no feasible way to fund a particular initiative or to make it happen.”
The Executive Committee can table a line item, deny it or send it back for consideration the next year.
“We usually explain to the person who submitted the rule or policy change what happened,” Don says. “We also let each committee know the result of all of its committee recommendations.”
Some ideas are ahead of their time, Don points out, like Don Clark’s ranch pleasure idea that took several years to come to fruition.
“The wheels of change turn slowly, but a good idea will eventually get there,” Don Treadway says.
One rule change that took nearly a decade was the creation of the amateur division.
“I remember that very well,” Don says. “We started out with just two amateur classes, western pleasure and bridle path hack, in 1972. They were in the first World Show in 1974. Then as they grew, there were passionate members who wanted their own division. It took several years to get that through.”
In 1979, the amateur division opened up for all classes.
“It was a pretty radical change from the old way of showing horses in an open format,” Don remembers. “We did have youth classes, but the open show was the open show.
“But the interested members kept pushing and kept driving. There was a big petition brought to the show committee in 1978 to say ‘We want this.’ The amateur division opened up, and it has been one of the most successful things we’ve ever done.
“So my advice to people is if you think you’ve got a good idea and others think it’s a good idea, don’t give up. If it’s a good idea, it will eventually find a place in AQHA.”
In 2009, Don Clark made a proposal for ranch pleasure (now called ranch riding) classes to be included in the regular AQHA lineup of classes. Years later, ranch riding is one of the most popular classes AQHA has to offer! The 2016 AQHA Convention can be your chance to have a voice in this year's rule changes.
So you have a great idea that you want to submit. How should you write it up?
“I’ve talked to people who have wanted to submit rule changes, and what I always tell them is you have to be very careful when you write a rule-change proposal,” Carol says. “Think about the consequences. It’s important that you present to the committee something the members can look at, understand and not have to modify.”
Now that she’s a director, looking at rule changes from a committee perspective, Carol says it’s important to keep all of AQHA in mind, not just your corner of it.
“Just because I know what’s happening in my region and what works here in Arizona, it’s not necessarily the same thing in the Northeast or in Montana or in Europe,” she says. “When you’re looking at a rule change, you really have to have a broad perspective. We need to be able to apply rules globally and have them function globally.”
Members who want to suggest a class should think about whether the class will benefit the American Quarter Horse as a horse and the American Quarter Horse as a breed, not to mention spectators, exhibitors and owners, Don Clark advises.
“Be prepared to give AQHA a class routine and time needed to conduct the class. Before presenting it to AQHA, talk to other people and get their support,” he says. “A new class must be different from what’s being done. Be patient. It will take time - maybe two or three years - to get it approved.”
Making a Difference
The welfare of the horse was one of Don Clark’s foremost thoughts in suggesting ranch pleasure.
“There are horses in every discipline that are failures at that discipline,” he says. “But their bodies are still good and their minds are still good. Those horses can be ranch pleasure horses, and that gives them value.”
And adding value to horses helps the horse market, he says.
Doing what’s best for the horse is on the minds of all of the members of the board of directors, according to Gunnar Otness of Duvall, Washington, who is the chairman of the AQHA Amateur Committee.
“There have been several directors’ meetings where it’s gotten pretty hot and heavy,” Gunnar says. “Some of the guys were in tears on some of the items that came up - they were so passionate about where they stood on the issue.
“AQHA’s direction comes from directors, through the Executive Committee.”
Directors welcome suggestions from members, he says, and communication is key.
“Without members writing in and presenting proposals, we wouldn’t have anything,” he says. “That’s where I’m coming from when I say that as a director, don’t be afraid to talk to people. There’s nothing to hide here. We’re not in secrecy.”
Some meetings are closed, Gunnar says, but members can attend meetings and know exactly how the vote went.
“If we didn’t have the people out there, we wouldn’t be where we are today,” he says. “We’re the biggest breed association, but not only that, we’re the best. And we’re the best run. Bar none.”
All AQHA members are welcome to attend the AQHA convention, and most committee meetings are open to the public and allow time for member comments. Convention is also where year-end high-point exhibitors and horses are honored, as well as the inductees into the American Quarter Horse Hall of Fame. Visit www.aqha.com/convention to learn more about the annual event. And mark your calendar for December 31 - that’s the deadline every year for rule-change proposal submissions.