Management Resources

Find all the tools you need to make your next AQHA-approved horse show a success.




SHOW MANAGEMENT FORMS -- Come with AQHA as we move into greener pastures! Part of this movement is to give you, Show Management, the ability to print show forms as needed. No more having to contact AQHA for those simple forms they are now here for your convenience.


AQHA Show Management Guidelines and Procedures

The success of a horse show can be measured in many ways and can be attained by a variety of methods. No single formula guarantees success, and in most matters there is no "right" or "wrong" approach. AQHA's Show Management Guidelines are largely suggestions gathered from a number of successful - and a few not so successful - shows over the many years.

No single show follows all these practices, and few show managers would agree with all of them. The ideas are not "rules" of AQHA or any other association unless so noted. There are obviously as many ways to organize horse shows as there are managers and secretaries. Our goal is to work toward better shows for we feel that serves the interest of all of us – spectators, exhibitors, show sponsors and committees. While the guides are pointed primarily at shows approved by AQHA, we think most apply equally to open, 4-H and combined shows as well as those for most other breeds.

For more than 69 years, the AQHA has demonstrated proven policies for safeguarding the welfare of all American Quarter Horses. AQHA actively protects the American Quarter Horse by establishing and strictly enforcing rules which govern every AQHA approved event to reflect the natural ability of the animal. As evidenced by the Association's Statement of Position on Animal Welfare and Event Guidelines.

AQHA wants to help make your next AQHA-approved show a great one. Access the tools you need for a successful show, and contact us if you need any help.

Equine Disease Communication Center - stay up to date on equine disease outbreaks throughout the US. It is important to have an Isolation Plan in place! 

Professional Horsemen - remember to utilize Professional Horsemen attending your event. They are there to help in any manner!

2019 Certified Show Management  -- Do you need to find a show manager or secretary has been certified? Use this handy listing for just that.  AQHA will update the listing periodically. Show management workshops are now offered online. Click here -- management workshop for more details.

Show Approval and Publication Chart       2016 - 2019 Priority Date Calendar
2015-2019 Priority Date Calendars and publication deadlines will help you and your management with show planning. With this at your fingertips you will be able to have your Show Application to AQHA with time to spare.

2018 Top 10 Circuits     Current Show Leases
Please keep in mind that the top 10 circuits, from the previous show year, are required to accept permits for Novice riders who are showing horses that are not owned by an immediate family member or on a showing lease. Novice eligibility requires that the exhibitor verify that in the previous 3 years they have not earned a reserve world, national or reserve national championship title (per class) with an equine organization or association with a membership of more than 7,500 members. Check here to see AQHA's recognized equine organizations or associations membership numbers.

Judges List | Printable ListProfessional Horsemen
AQHA's Judges List includes the current rating for all AQHA judges. Any show with less than 350 exhibitors qualify for progressive judges. When you access the Judges List, be sure to indicate "progressive" in the Type drop box before searching.

Patterns -- Download these printer-friendly versions of AQHA patterns, including ranch horse pleasure, reining, working cow horse, western riding and working ranch horse.

Show Results Upload Guide -- Show management has the option of using the AQHA show upload to process their show results.  Please take a moment to review the guide and make using the upload a bit smoother.  A plus to using the upload is your exhibitors are able to see your unofficial results as soon as you mark your show complete! 

Show management can also look up exhibitor names and memberships as well as horse registration numbers and names – check it out!

Show Promotion Kit -- Download the mail-in order form and select specific brochures and posters that may be the most effective for your event. Remember that normal processing time is at least four weeks, or up to eight weeks internationally, so please submit this order form well in advance of your event.
How to Calculate an Event's Economic ImpactNews Release Template | Radio PSA Template

Awards     2017 Buckle Catalog
Trophies, medallions, plaques, ribbons, gift boxes – You name it Awards Recognition Concepts (ARC) has it. ARC is the official awards provider of the American Quarter Horse Association. ARC creates a variety of trophies, plaques, notebooks, tack and other awards specially designed for winners of American Quarter Horse shows and events. They also create custom pieces by order. Download the catalog and order form here. 

ARC Show Management Discount

Awards Recognition Concepts is now offering show managers 15 percent off all orders! We know shows are expensive and there are lots of moving parts to have a successful one. ARC is here to help you with all your event needs from start to finish. ARC is your one-stop shop for trophies and awards to signage and custom gifts and everything in between. ARC is also the exclusive trophy supplier for many events and specializes in custom trophy casting, as well as many pre-made trophy options for any occasion. Take advantage of this 15 percent off discount and save on your next event.

Current certified show managements will receive a discount code to use at check out. We are excited to work with ARC and offer this new program as we feel it opens the possibilities for different awards available!

The current program of ARC credits will continue to be issued for shows approved through December 31, 2017. Those credits will be available for redemption through December 31, 2017. We will be reminding those who have credits available to be sure to redeem them prior to December 31, 2017. As of January 1, 2018, the discount program will continue to provide service to our show managements. If using the ARC credits as well as the discount for your 2017 order, you will need to submit two separate orders as the both programs cannot be used on the same order.

Start shopping today at


Versatility Ranch Horse Division -- Holding a Versatility Ranch Horse show, or VRH classes at your show? Here's some great information for your announcer to relay to exhibitors. VRH announcer guide

Adequan® (polysulfated glycosaminoglycan) as Level 2 class sponsor at all AQHA shows

Dressage -- USEF/USDF and AQHA have come together to allow Quarter Horse's showing in Dressage the opportunity to earn AQHA points! Beginning in 2010, Dressage began being offered through USEF/USDF licensed competitions holding an AQHA class held within the existing class.

In 2012, AQHA began recognizing levels of dressage competition starting with Training Level, continuing through First Level, Second Level, Third Level, Fourth Level, FEI Prix St. George, FEI Intermediate I, FEI Intermediate II, and FEI Grand Prix. Freestyle is not recognized.

Here are some great resources:  Fact Sheet, FAQ, Exhibitor FactsShow Management Fact Sheet for Dressage, AQHA Dressage Approval ApplicationDressage Competition License, Show Results Template

AQHA Member Suspension List

Equipment Rules -- Learn more about acceptable training equipment and practices at AQHA-approved shows, plus the policies, fines and penalties in place regarding these rules.

Q-Ribbon Newsletter Archives 
Read AQHA's Show Management monthly newsletter releases. 

FunnWare Networking
Are you having trouble connecting multiple computers while using FunnWare? Here are some helpful tips to get you connected!